Prepare the SKU request
Send one row per product variant with brand, item code, size and quantity. Name the sales channel and receiving destination and explain which items must arrive together. Provide any retailer requirements for labeling or delivery as part of the request. If you already use an internal product number, retain the supplier code beside it so the same item can be recognized across both documents.
- Request the stock-list revision or date.
- Set units explicitly for each row to avoid confusing carton and piece quantities.
Review the quote as an item list
Compare requested and offered quantities row by row. Ask the seller to confirm current availability, units per carton, the quote validity period and whether alternatives are included. Check the label and documentation needed in the destination or channel against your requirements. Use the agreed purchasing and logistics terms to identify which party will handle each stage and which charges belong in your landed-cost estimate.
- Keep the quotation, item list and documentation check together.
- Mark any line that requires another review before the purchase can be released.
Check packing and receipt
Before dispatch, ask for a packing summary against the final approved list. Give receiving staff the code, quantity and case configuration expected on each line. Document any difference in the delivered item or pack on arrival, then check it against the accepted order and shipping documents. Retain the dated quote and actual quantities received so the next buyer can estimate a practical reorder.
- Agree how carton labels identify different variants.
- Set a written process for exceptions or missing pieces before receiving.