Repeat orders by item code
Use a single-item order when the buying decision depends on an exact brand, product variant and pack size. Keep an approved item reference with your prior purchase and ask the seller to check the current listing against it. Ask about any change to the pack or artwork and request the current carton quantity. This matters when a warehouse or retailer receives by product code.
- Record the product code and size on every reorder line.
- Include the destination and channel so the quote can be checked for the intended sale.
Build a mixed assortment for a trial
For a first order, build the assortment in separate lines and give each a target quantity. Identify the items that define the range and which lines can be reduced or postponed. Ask how inner packs and cartons are counted, especially where a retailer may request different quantities per variant. Compare quotes using the same accepted assortment so a lower total can be explained line by line.
- Mark which lines are essential for launch.
- Confirm whether the requested quantities are in pieces or full cases.
Set clear rules for partial quantities
A distributor may accept a smaller quantity for selected items if the remaining stock still supports the launch. Set the smallest usable quantity per item and record whether other variants may be quoted separately. Ask for a dated offer with the confirmed quantity per code and the period the quote applies. Review brand, labeling and destination documentation before releasing any substitute for order.
- State whether you want a partial fill or a revised offer.
- Require written approval for each proposed change to the selected item list.